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Regulations of Awarding the Graduate Studies Degree

These regulations shall be called "Regulations of Awarding the High Diploma in Delmon University for Science and Technology" and shall be brought into force as from the date of issue.

  1. Graduate High-Diploma Programs may be launched in the University academic departments.
  2. Committees and councils shall be formed and their tasks shall be determined as per Delmon University Master's Degree Regulations.
  3. If there is no Department Committee, the Faculty Committee shall directly undertake the tasks thereof.

Admission
Admission Requirements

The Graduate Diploma applicant shall meet the following requirements:

  1. To hold First Class degree (Bachelor) from Delmon University for Science and Technology or any equivalent qualification recognized hereby under the Department Committee recommendation, the Faculty Committee approval and Graduate Studies and Research authorization.
  2. The bachelor degree shall be under a subject that qualifies the student to join in the desired program. The Council shall determine each specialization degree upon a recommendation from the Department and the Faculty committees and the Graduate Studies Council.
  3. To pass all the exams required by the faculty and the department.
  4. To pass the interview required by the faculty and the department.
  5. Any other requirements recommended by the department and faculty committees and recommended and approved by the Graduate Studies Council.

Admission Procedures
Application Submission and Admission Procedures:

  1. High Diploma application form shall be submitted to the University Admission and Registration Department within the period stated by the Deanship of Graduate Studies and Research. The required documents shall be attached with the application requests.
  2. Admission and Registration Director shall submit all the High Diploma application forms to the Deanship of Graduate Studies and Research.
  3. Graduate Studies and Research Dean shall refer enrollment requests to the deans of the concerned faculties.
  4. Graduate Studies Council shall issue lists of the students accepted at the Graduate Studies programs as per concerned faculty and the department committees' recommendation and their cumulative average.
  5. Students shall fill in the application form personally and be responsible for the integrity of the information filled therein. The incomplete request shall be disregarded.

Study Load and Period:
The minimum period required to obtain a diploma shall not be less than two semesters once the student start study and not exceed 3 years. Student shall extend this period one more year by a written request and the Council's approval.

  • The maximum study load shall be (12) credit hours and the minimum shall be (6) credit hours each semester.
  • The maximum study load in Summer Semester shall be (9) credit hours.
  • In certain justified cases, the period shall be only 3 credit hours less than the minimum upon the concerned department approval and the student's advisor recommendation. A written notification thereof shall be sent to The Admission and Registration Department.

Postponement and Dropouts:

  1. Students may postpone their study for at least two consecutive or nonconsecutive semesters during the study period upon the Council's approval of their excuses following the Department Council recommendation.
  2. Students' first semester cannot be postponed.
  3. Student study period shall be considered postponed if postponement, withdrawal or dropping out of class and the excuse thereof have been approved by the Council.
  4. Students shall be dropouts if the academic year starts yet they have not registered for the new semester nor submitted a postponement request; or if the registration is cancelled due to the nonpayment of the due tuition fees.
  5. If a student dropped out without having his/her excuse approved by the council, s/he shall be dismissed from the program automatically. S/he may re-apply to the program. If accepted, the courses covered within the University and the grades thereof shall be calculated and added to his/her cumulative GPA. The maximum period required to obtain the diploma shall be inclusive of the dropping out period.
  6. The postponement period shall not be included in the maximum diploma study period.

Exams and Grades

  1. If a student fails in an elective course, s/he can re-study it. His/Her new grade shall be added to his/her cumulative GPA. The student may also study another elective course. In this case, his/her previous grade shall not be added to his/her cumulative GPA.
  2. A Student may re-study any course wherein s/he got (C+) or below in order to raise his/her cumulative GPA to the accepted limit (2.8).
    • The academic staff member shall submit students' marks to the Head of the Department within maximum period of (72) hours as from the course final exam.
    • The Department Council shall authorize the marks before submitting the same to the Dean.
    • The Faculty Council shall authorize and submit the marks to the Dean who authorizes and submits the same to the Admission and Registration Director for announcement.

Marks and Grades
Course Grading:

Grades shall be represented in the form of letters, symbols, point average, and the percentage average as per the following table:

Symbol

Point Average

Marks Average 100%

A+

A+

3.8 to 4.0

95% to 100%

A+

A+

Less than 3.6 out of 3.8

Less than 90% out of 95%

B+

B+

Less than 3.4 out of 3.6

Less than 85% out of 90%

B

B

Less than 3.2 out of 3.4

Less than 80% out of 85%

C+

C+

Less than 3.0 out of 3.2

Less than 75% out of 80%

C

C

Less than 2.8 out of 3.0

Less than 70% out of 75%

F

F

Less than 2.8

Less than 70%

Cumulative GPA:
The average grade points of all the courses covered by the student from his/her study plan, whether passed or failed, up until the date of calculating thereof. The student's general grade shall be determined as per his/her cumulative GPA with the indication of the correspondent grade thereof as follows:
Accumulative Average GPA:

Grade in words

Point Average

Marks Average 100%

Excellent

3.6 to 4.0

Less than 80% out of 90%

Very Good

Less than 3.2 out of 3.6

Less than 80% out of 90%

Good

Less than 3.0 out of 3.2

Less than 75% out of 80%

Fair

Less than 2.8 out of 3.2

Less than 70% out of 75%

WF=Withdraw Fail

ER=Exempted

IN=Incomplete

W=Withdraw

P=Pass

Dismissed

Exempted

(course equivalent)

Incomplete

Withdrawn

Passed

Add and Drop

  1. Students may add and drop courses as per the academic calendar.
  2. Students may drop a course or more as per the academic calendar; provided that their study load is not less than (6) credit hours except for Summer Semester. It shall be noted in their register that they are "Withdrawn". If their study load is less than (6) credit hours, they should obtain the Department Council's approval.

Attendance and Absence

  1. All students must attend all lectures in their scheduled time. The University follows strict policy towards attendance.
  2. If a student's absence in one course exceeds (15%) without an excuse, s/he shall be dismissed (excluded) from this course. S/he gets (WF) in the subject thereof unless s/he has already dropped this course during the drop and add period scheduled in the academic calendar. The instructor shall submit absence forms to the Head of the Department to be submitted to the Dean to notify the administration in writing.
  3. If a student's absence in one course exceeds (15%) with an acceptable excuse, s/he shall be allowed to continue the course. However, absence rate shall not exceed (20%). If exceeded (20%) with excuse, s/he shall be dismissed from this course and get (W) as final grade in the subject thereof. The instructor shall submit the form thereof to Head of the Department to be submitted to the Dean to notify the administration in writing.
  4. If a student's absence in a semester exceeds (25%) of total attendance hours, The semester shall be automatically postponed and included in the maximum period required to obtain the bachelor degree.
  5. Medical excuses issued by governmental hospitals and health centers shall be accepted by the Dean; provided that they shall be original and sealed by the official seal. Students shall present these excuses to faculty deanship.
  6. Human excuses shall be accepted by the faculty deanship concerned. Hereby the student shall take 3 days off if any of his/her first degree relatives passed away; provided that it must be proofed.
  7. Students shall be given marriage leave for 3 days and engagement leave for only one day once during his/her study period.
  8. Excuses for completing judiciary procedures shall be deemed acceptable by faculty deanship concerned. Students shall check with the faculty deanship before appearing in court or police stations and present the documents required to calculate absence hours with excuse.
  9. Unless the student has not pre-obtained the faculty deanship approval, traveling abroad shall not be accepted excuse.

Academic Warning and Dismissal

  1. Students shall be placed on academic warning if they earned cumulative GPA below (2.8) in any semester except for the first semester or Summer Semester. They should regain their academic standing within a maximum period of two semesters.
  2. Students shall be placed on academic dismissal if they cannot regain their academic standing within the period stipulated in item (1) of this article or cannot obtain a diploma degree within the maximum period stipulated item (1) of Article 8 herein.
  3. Students shall be placed on academic dismissal if they earned a GPA below (1.5) in any semester expect their first semester and Summer Semester.
  • Students shall be placed on academic warning or dismissal if they violated the University applied regulations and systems. If the dismissal period does not exceed two semesters, it shall be included in the maximum period required to obtain the diploma.

Course Equivalency
Students may submit a request to calculate the credit hours they passed successfully in another recognized university or college under the following conditions. The Admission and Registration Department shall be notified thereof in writing.

  1. More than (6) credit hours shall not be calculated.
  2. Students' grades in such courses shall not be below Good.
  3. The course shall be equivalent to another course included in the program study plan.
  4. Courses pre-covered by the student to obtain bachelor degree may not be calculated.

High Diploma Degree-Granting Requirements
Students shall be awarded the High Diploma certificates upon completion of the following requirements:

  1. a. Passing the required courses to graduate as per scheduled study plan.
    b. Earning cumulative GPA above (2.8).
  2. Finishing the minimum period required to obtain the High Diploma degree yet not exceeding the maximum period.
  3. Instructions of exam cheating, academic advising, visiting students, behavior controls, academic register, University ID as herein stipulated in the Master's Degree Regulations.

General Provisions

  1. The High Diploma degree shall be awarded by virtue of a Council's resolution based upon the faculty and the department committees and Graduate Studies Council recommendations by the end of each semester.
  2. Graduate Studies Dean, the Dean, Head of the Department and Admission and Registration Director shall be responsible for carrying out these regulations, each according to his competence, before the President.
  3. University Council shall be entitled to settle issues not provided for herein or arguments arising from this Regulation application.
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